Year End Bookkeeping Checklist For Small Business

income statement
income statement

If you are creating your first year-end checklist, you can use the one we put together below. If you already have your own checklist, you can review ours for items you may have missed. It is a time to get organised and make sure that everything is in order for the next year.

Record your thoughts and thoughts and apply them in the new year. However, it can make things clear if there are problems, such as bad inventory management or errors in stock. If there’s a considerable discrepancy between the inventory count and your bookkeeping, it should be corrected promptly. Year-end services are a very important part of your overall business financial plan. If you deal with inventory, count how much you have on hand as this helps find discrepancies between the balance sheet and inventory value and adjust where necessary. For an extra layer of security, enable multi-factor authentication , sometimes known as two-factor authentication .

Your All-Inclusive End of Year Bookkeeping Checklist

You may also want to run your Statement of Cashflows report and get ahead of the game by running the key reports your accountant will need for taxes. According to CPA Michelle Edward, you’ll want to ensure that your payroll tax liabilities match your quarterly payroll returns. Before the end of your financial year, decide whether or not your company will be offering employee bonuses. Some businesses choose a fiscal year that lines up with the calendar year — January 1 to December 31. Some retailers, for example, may find it difficult to juggle the rush of the holiday season with balancing and closing the books. These businesses may choose a different schedule — e.g., a fiscal year that runs from February 1 to January 31.

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Reviewing bank and credit card statements to confirm that they match. If you have updated your bookkeeping files on a monthly basis, I suggest you make an appointment with your CPA and that person take a quick review. Your CPA can give you an estimate of what your tax obligations will be so you can include your payment in your upcoming cash flow needs. A missing or incorrect name or Social Security number can lead to penalties. Confirm your inventory count so you know exactly what is still available.

The Ultimate Year-End Bookkeeping Checklist for Small Business Owners

As a bookkeeper, it’s your job to make sure the year-end inventory adjustments have been properly recorded and that the cost of goods sold has been adjusted. A year end bookkeeping checklist is a list of tasks that need to be completed before the end of the fiscal year. The checklist includes tasks that will help in preparing financial statements and tax returns. Now is the time to catch up if you’ve fallen behind on recording and categorizing your expenses.

These tips will help you manage your year-end financial paperwork so that it is easier on both of you. Prepare a list of unpaid invoices to send to clients for payment before the end of the month, if applicable. Check all of your accounts have been reconciled and that balances are accurate.


It keeps your records accurate and up-to-date, which is essential for maintaining good financial management practices. First, it ensures the inventory balance on the balance sheet is accurate. Second, it allows the company to adjust its inventory levels based on changes in demand. Third, it provides useful information for negotiating better terms with suppliers. Before sending out W-2s, you should reconcile payroll for the year to confirm your clients’ records match their quarterly tax filings.

Step 12: Double-Check Payroll Taxes

She is best known for her practical online training programs specifically for independent bookkeepers. Remember, there’s more to understanding your taxable income than what shows on your P&L statement. Before closing your books, you need to ensure that your monthly and year-end payroll expenses match.


Check that all transactions have been entered into your accounting system correctly. Once this is sorted out your on your way to ensuring accounts receivable is accurate. Schedule a call with one of our online accountants to get started. Inventory management software to streamline inventory creation and order fulfillment.

The last thing you want is to lose access to important accounting data from the year. Your accountant will also need access to your company file to make necessary year-end adjustments and file taxes. If you’ve fallen behind on recording and categorizing your expenses, now is the time to catch up. Make sure all expenses are entered into your accounting software. Not only is this crucial for accurate record-keeping, but it will also help your accountant find all of the tax-deductible expenses your business qualifies for.

This will show what and expenses were generated and the company’s profits or losses during that time. Delineating these figures one year from the other ensures that the previous year’s figures aren’t carried over, potentially skewing an accurate accounting picture. You should ensure that your yearly payroll tax liabilities match your quarterly payroll returns. Before you issue the W-2 double check all the payments and salaries, commissions and bonuses.

closing the books

If you need assistance with year-end small business accounting, or preparing for the new year, send us a message. Your profit and loss statement and balance sheet will give you a good overview of your business’s financial position at the end of the year. Once your general ledger balances are correct, you are ready for next year. Even if you haven’t been doing that, ahead of your company year-end is a good idea to meet with your accountant to review all of your year-to-date financial statements. These accounting year-end procedures help you prepare for running year-end financial statements and let you start the new year fresh with perfectly balanced books.

Seize the opportunity to forecast the revenue and expenses for the year ahead. Projections about the financial figures for the upcoming year and expectations are an important step in making your aims a reality. R&D Legal Bookkeeping, Inc., helps small to medium sized businesses of all types organize and manage their finances efficiently – positively impacting their bottom line. We needed to find an alternative solution to PCLaw, as we were moving to a cloud-based system.

MFA requires users to provide a second piece of identifying information to log in to an account. This could be a temporary code sent to their phone, a fingerprint, an eye scan, or a voice prompt. That way, hackers are even less likely to get access to sensitive business information. Working with a remote bookkeeping service will still provide you with all the value you could get from an in-office bookkeeper but at a fraction of the cost. When you leave your bookkeeping duties for too long of a time it can also take a hefty investment of both time and money to help set them right. I always tell clients to let their contractors know they can get paid as soon as they submit a filled out W-9 form; works every time.

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Obviously, this is challenging, as you won’t always have control over whether your clients pay your bills on time . If you have invoices yet to be paid, your best bet will be to categorize them based on how likely you think a payment will be before the end of the fiscal year. Generally speaking, the younger the unpaid invoice is, the more likely you’ll be able to coerce a payment out of the client in question. Ideally, all of these items would already be in a digital format. If not, scanning these documents to turn them into digital ones is recommended.


Learn how to handle a corporate leading by generation card with multiple cardholders in QuickBooks Online. Let us know how well the content on this page solved your problem today. All feedback, positive or negative, helps us to improve the way we help small businesses. This report can be used by a business to determine how to increase revenue or reduce costs to boost profitability in the future.

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